1. 1Assess from safe positionsUse ground-level observations and occupant reports to establish affected areas. Move people away from suspect ceilings and exterior fall zones. Do not puncture bulging ceiling materials or walk beneath them. Escalate suspected structural damage to emergency services or qualified structural professionals as appropriate.
2. 2Create a weather-aware operating planName a person to monitor official warnings and update leadership. Identify where occupants can safely relocate if more space is lost. Prepare building-specific access instructions for contractors and keep response routes clear. A temporary lull does not establish safe roof access.
3. 3Commission emergency protection with boundariesAsk the roofing or envelope contractor what can safely be done, what conditions prevent work and how temporary measures will be inspected. Require an approved scope and access plan. Separate emergency stabilization from the permanent repair proposal so neither gets assumed to include the other.
4. 4Preserve evidence without delaying protectionPhotograph from safe positions, label locations and record when damage was discovered. Retain contractor observations, purchase authorizations and relevant pre-incident maintenance records. Follow organizational insurer-notification procedures; do not promise coverage or delay urgent life-safety action waiting for an adjuster.
5. 5Own the next rain eventSet a responsible person and safe inspection route for the next weather cycle. Track temporary patch locations, warranty questions and permanent repair dates. Confirm interior recovery separately. A patch that stopped one leak is not evidence that the whole roof or damaged structure is sound.

Adapt this example to confirmed facts and approved instructions. Replace every bracketed field before sending. Never issue an all-clear without the responsible authorization. [Rooms/entrances] are closed following storm damage. Use [safe route]. A qualified contractor is assessing temporary protection. Please report new leaks without entering closed areas.

• Location-labeled photos and restriction boundaries • Emergency scope, approvals and contractor findings • Temporary repair register, weather rechecks and permanent-work owner

Before leaving or changing shifts, name the next responsible person, outstanding restrictions, expected contractor attendance and the next decision time. Confirm they received the handoff. Keep emergency work, temporary measures and permanent corrective work as separate tracked items so the visible symptom does not become the only thing that gets closed.

Free BuildingWrench downloads. The PDFs are in English.

• Storm-Damage Photo & Evidence Register — English PDF
• Emergency Purchase & Spending Authorization Form — English PDF
• Water-Damage Recovery Coordination Tracker — English PDF

• Putting staff on a roof to get better photographs
• Losing track of temporary repairs once the rain stops
• Replacing finishes before the source and hidden damage are addressed