Core Facility Management
Facility Profile & Quick Reference
Building facts, major systems and record locations.
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Download field forms, checklists and logs from BuildingWrench. These PDFs are in English.
Core Facility Management
Facility Walkthrough Inspection
Fresh-eyes inspection findings, priorities and follow-up.
Open PDFPDF in EnglishCore Facility Management
Stakeholder Facility Tour Worksheet
Capture stakeholder concerns, observations and commitments.
Open PDFPDF in EnglishCore Facility Management
Work Order Priority Matrix
Apply consistent P1-P4 maintenance triage.
Open PDFPDF in EnglishCore Facility Management
Facility Meeting Action Log
Assign owners, due dates and closeout to meeting actions.
Open PDFPDF in EnglishCore Facility Management
Maintenance Shift / On-Call Handoff
Transfer open risks, outages and commitments.
Open PDFPDF in EnglishCore Facility Management
Annual Facility Management Review
Year-end review of condition, risk, cost and priorities.
Open PDFPDF in EnglishFacility Management
Weekly Crew Capacity Planner
Build a realistic weekly schedule before promising completion dates.
Open PDFPDF in EnglishFacility Management
Daily Maintenance Dispatch Sheet
Give the crew one clear daily assignment list and a shared check-in plan.
Open PDFPDF in EnglishFacility Management
Stalled Work Order Review
Turn an aging work order into a specific next action with an owner.
Open PDFPDF in EnglishFacility Management
Work Order Quality Closeout Review
Check that a completed repair has enough evidence to stay closed.
Open PDFPDF in EnglishFacility Management
Repeat Failure Investigation
Investigate recurring breakdowns without confusing assumptions with findings.
Open PDFPDF in EnglishFacility Management
Repair or Replace Decision Worksheet
Compare realistic repair and replacement options on the same basis.
Open PDFPDF in EnglishFacility Management
Critical Spare Purchase Justification
Decide which spare parts deserve shelf space and budget.
Open PDFPDF in EnglishFacility Management
Warranty Claim Preparation Sheet
Send a complete warranty request and track the vendor response.
Open PDFPDF in EnglishFacility Management
Vendor Scope of Work Builder
Give bidders the same requirements so quotes are easier to compare.
Open PDFPDF in EnglishFacility Management
Vendor Service Visit Brief
Prepare the information a service technician needs before arriving.
Open PDFPDF in EnglishFacility Management
Service Invoice Verification
Match a service invoice to approved work before forwarding it for payment.
Open PDFPDF in EnglishFacility Management
Vendor Service Recovery Plan
Turn a missed vendor commitment into a measurable recovery plan.
Open PDFPDF in EnglishFacility Management
Small Project Readiness Review
Catch missing decisions before a small project is scheduled to start.
Open PDFPDF in EnglishFacility Management
Project Change Request Evaluation
Record the cost and schedule impact of added work before it is approved.
Open PDFPDF in EnglishFacility Management
Event Facilities Readiness Sheet
Confirm event requirements early enough to staff and set up the space.
Open PDFPDF in EnglishFacility Management
Room Turnover Acceptance Sheet
Return an event or project space to its agreed condition.
Open PDFPDF in EnglishFacility Management
Monthly Facilities Leadership Brief
Give leadership a concise view of service results and decisions needed.
Open PDFPDF in EnglishFacility Management
Budget Variance Explanation Sheet
Explain why a facility budget line changed and what happens next.
Open PDFPDF in EnglishFacility Management
Planned Service Interruption Notice
Prepare a clear occupant notice for a planned service interruption.
Open PDFPDF in EnglishFacility Management
Facility Manager Coverage Plan
Keep decisions moving while the facility manager is away.
Open PDFPDF in EnglishFacility Management
PM Completion Exception Review
Make missed preventive maintenance visible and assign a recovery plan.
Open PDFPDF in EnglishFacility Management
Maintenance Job Plan Builder
Prepare a repeatable job so the next technician starts with the right information.
Open PDFPDF in EnglishFacility Management
New Technician First Month Plan
Give a new technician a supported route from orientation to assigned work.
Open PDFPDF in EnglishFacility Management
Custodial Service Quality Review
Convert cleaning concerns into location-specific corrections and rechecks.
Open PDFPDF in EnglishAssets, PM & Inventory
Facility Asset Register
Track model, serial, location, warranty and criticality.
Open PDFPDF in EnglishAssets, PM & Inventory
Equipment Service History
Keep repair and PM history for an individual asset.
Open PDFPDF in EnglishAssets, PM & Inventory
Preventive Maintenance Planner
Build a PM master list around actual assets and requirements.
Open PDFPDF in EnglishAssets, PM & Inventory
Critical Systems Register
Identify high-consequence systems and recovery priorities.
Open PDFPDF in EnglishAssets, PM & Inventory
Facility Warranty Tracker
Track warranty coverage, dates and claim contacts.
Open PDFPDF in EnglishAssets, PM & Inventory
Maintenance Parts Inventory
Track critical spares, reorder points and cycle counts.
Open PDFPDF in EnglishAssets, PM & Inventory
Utility Meter Reading Log
Record consumption and flag unusual readings.
Open PDFPDF in EnglishVendors, Contracts & Projects
Vendor Contact & Performance Log
Directory plus service-performance notes.
Open PDFPDF in EnglishVendors, Contracts & Projects
Service Contract Tracker
Track scope, cost, renewal and notice deadlines.
Open PDFPDF in EnglishVendors, Contracts & Projects
Vendor Bid Comparison
Compare scope, exclusions, warranty, schedule and evaluated cost.
Open PDFPDF in EnglishVendors, Contracts & Projects
Contractor Site Check-In / Check-Out
Coordinate contractor arrival, work area and closeout.
Open PDFPDF in EnglishVendors, Contracts & Projects
Project Punch List
Track incomplete or defective work to verified closure.
Open PDFPDF in EnglishVendors, Contracts & Projects
Project Closeout Checklist
Collect O&M manuals, warranties, as-builts, training and handoff records.
Open PDFPDF in EnglishVendors, Contracts & Projects
Facility Change Log
Capture changes that affect drawings, PMs, assets or emergency plans.
Open PDFPDF in EnglishBudget & Capital Planning
Facility Budget & Expense Tracker
Compare budget, commitments, actuals and forecast.
Open PDFPDF in EnglishBudget & Capital Planning
Capital Project Prioritization
Compare capital needs by risk, impact, condition and cost.
Open PDFPDF in EnglishBudget & Capital Planning
Deferred Maintenance Backlog
Make deferred work and risk visible for future planning.
Open PDFPDF in EnglishEmergency & Life Safety
Fire Drill Record
Document drill timing, observations, accountability and corrective actions.
Open PDFPDF in EnglishEmergency & Life Safety
Facility Emergency Contact Sheet
Internal, responder, utility and critical vendor contacts.
Open PDFPDF in EnglishEmergency & Life Safety
Emergency Action Plan Review Checklist
Review emergency reporting, evacuation, accountability, roles and plan currency.
Open PDFPDF in EnglishEmergency & Life Safety
Fire Prevention Plan Review Checklist
Review major fire hazards, ignition controls and assigned responsibilities.
Open PDFPDF in EnglishEmergency & Life Safety
Life Safety Deficiency Tracker
Track deficiencies, interim measures and verified closeout.
Open PDFPDF in EnglishEmergency & Life Safety
System Outage / Impairment Log
Record outage scope, controls, notifications and restoration.
Open PDFPDF in EnglishEmergency & Life Safety
Facility Incident Initial Report
Capture facts and initial actions without assigning blame.
Open PDFPDF in EnglishEmergency & Life Safety
Seasonal Facility Readiness
Plan weather and seasonal preparation before conditions hit.
Open PDFPDF in EnglishBuilding Condition & Risk
Water Intrusion Response Log
Track leak source, affected materials, drying and closeout.
Open PDFPDF in EnglishBuilding Condition & Risk
Roof Leak Log
Build leak history by location, weather and repair.
Open PDFPDF in EnglishBuilding Condition & Risk
Utility Shutoff Register
Document positively identified shutoffs and map references.
Open PDFPDF in EnglishBuilding Condition & Risk
Indoor Environmental Concern Log
Record comfort, odor, moisture and indoor-environment concerns.
Open PDFPDF in EnglishBuilding Condition & Risk
Accessibility Barrier Walkthrough
Record visible access barriers for follow-up and qualified review.
Open PDFPDF in EnglishCompliance, Records & Team
Inspection & Compliance Calendar
Track actual inspection, test, certification and renewal requirements.
Open PDFPDF in EnglishCompliance, Records & Team
Key & Access Control Log
Track keys, cards, access and returns.
Open PDFPDF in EnglishCompliance, Records & Team
Maintenance Training & Skills Matrix
Track training, authorization and development needs.
Open PDFPDF in EnglishCompliance, Records & Team
Chemical & SDS Inventory Register
Index workplace chemicals and current SDS locations.
Open PDFPDF in EnglishIncident Response & Recovery
Incident Command & Responsibility Worksheet
Assign a response lead and backups before calls and responsibilities scatter.
Open PDFPDF in EnglishIncident Response & Recovery
Emergency Decision & Timeline Log
Keep one factual sequence of reports, actions and approvals.
Open PDFPDF in EnglishIncident Response & Recovery
Occupant Emergency Notification Templates
Prepare consistent initial, progress, relocation and all-clear messages.
Open PDFPDF in EnglishIncident Response & Recovery
Building Closure & Reopening Authorization Checklist
Track the evidence needed to release a restricted building or area.
Open PDFPDF in EnglishIncident Response & Recovery
Water-Damage Recovery Coordination Tracker
Manage the recovery work that continues after the leak stops.
Open PDFPDF in EnglishIncident Response & Recovery
Power Restoration & Critical-System Verification Checklist
Assign system checks so returning power does not become a premature all-clear.
Open PDFPDF in EnglishIncident Response & Recovery
HVAC Outage Impact & Temporary Accommodation Plan
Connect measured room conditions to operating and relocation decisions.
Open PDFPDF in EnglishIncident Response & Recovery
Fire-System Impairment Coordination Checklist
Keep impairment responsibilities, notifications and restoration evidence together.
Open PDFPDF in EnglishIncident Response & Recovery
Sewage Incident Cleanup & Reoccupancy Checklist
Coordinate the plumber, cleanup specialist and occupied-building decision.
Open PDFPDF in EnglishIncident Response & Recovery
Storm-Damage Photo & Evidence Register
Give every image a location and connect it to the recovery record.
Open PDFPDF in EnglishIncident Response & Recovery
Emergency Contractor Dispatch & Scope Form
Give an emergency contractor the information needed for an effective first visit.
Open PDFPDF in EnglishIncident Response & Recovery
Contractor Damage & Corrective-Action Notice
Describe observed damage and request a measurable corrective response.
Open PDFPDF in EnglishIncident Response & Recovery
Emergency Purchase & Spending Authorization Form
Keep urgent spending attached to an approved purpose and owner.
Open PDFPDF in EnglishIncident Response & Recovery
Inspection Deficiency Corrective-Action Plan
Move findings from an inspection report to verified closure.
Open PDFPDF in EnglishIncident Response & Recovery
Post-Incident Review & Improvement Plan
Capture what needs to change before the same incident happens again.
Open PDFPDF in English